Position Opening(Cultural Affairs Assistant (JET Coordinator))

Position Opening at the Consulate-General of Japan in Houston

 

Title: Cultural Affairs Assistant (JET Coordinator)

Primary Duties & Responsibilities:
○General administrative duties - assist with correspondence, speech writing, scheduling appointments, etc. for the Information and Cultural Affairs Diplomat
○Serve as the primary point of contact for JET Program and Japanese Government (MEXT) Scholarship Program  (by phone or email)
○Inquiries - Answer general inquiries related to JET Program, Japanese Government (MEXT) Scholarship Program, etc.
○Assist with JET-related tasks and responsibilities, including but not limited to:
・Making copies of candidate files and important documents 
・Sending candidate files and important documents to Japan
  ・Collecting and processing data obtained during interviews in an efficient and timely manner
○Work with consulate staff and outside organizations to assist in the planning and execution of Japan-related events, talks, lectures and official consulate functions
○Special events - coordinate all logistical arrangements; includes securing venues, serving as liaison with co-sponsoring organizations, coordinating event publicity and documentation (photos/video, etc.)
○Receptions - Coordinate receptions held at the Consul-General’s official residence; includes preparing guest lists, mailing invitations, collecting R.S.V.P.’s, preparing nametags and serving as event emcee
○Maintain databases of JET Program, Japanese Government (MEXT) Scholarship Program, professors, etc.
○Work with Cultural Affairs Assistant during busy periods with work overflow (events, receptions, arrangements, etc.)
○Other duties as assigned by the Information and Cultural Affairs Diplomat


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