JOB OPENING (Cultural Affairs Assistant)

Title: Cultural Affairs Assistant
Salary: Commensurate with experience
Benefits: paid vacation, medical/ dental insurance, holidays (some US federal and Japanese national holidays)
Working Hours: 9:00am-5:00pm, Monday-Friday
 (Extra work for special events and receptions may be required on some evenings and weekends)
Location: Consulate-General of Japan in Houston, 909 Fannin St., Suite 3000, Houston, Texas 77010
 
Primary Duties & Responsibilities:
 
○General administrative duties - assist with correspondence, speech writing, scheduling appointments, etc. for the Information and Cultural Affairs Diplomat
○Inquiries - Answer general inquiries related to tourism, customs, medication imports, animal quarantine, etc.
○Special events - coordinate all logistical arrangements; includes securing venues, serving as liaison with co-sponsoring organizations, coordinating event publicity and documentation (photos/video, etc.)
○Receptions - Coordinate receptions held at the Consul-General’s official residence; includes preparing guest lists, mailing invitations, collecting R.S.V.P.’s, preparing nametags and serving as event emcee
○Arrangements related to Public Relations
○Speech Contest work together with Japan-America Societies and the Japanese Teachers Association of Texas to coordinate all aspects of annual speech contest
○Maintain video library and cultural items inventory for loan to local educators and organizations
○Distribute publications received by the Consulate to local libraries, schools, universities and individuals and maintain respective contact lists
○Maintain databases of Japan-related programs, professors, etc. in Texas and Oklahoma
○Plan and execute school/university visits
○Attend local Japan-related events (i.e. speeches, festivals, youth exchanges, etc.)—take notes/pictures for reports to Tokyo, etc.
○Japan Foundation—distribute information regarding various programs throughout Texas/Oklahoma
○Work with JET Program Coordinator during busy periods with work overflow (interviews, orientations, send-off, etc)
○Other duties as assigned by the Information and Cultural Affairs Diplomat
 
Required Qualifications:
○Proof of legal status to work in the U.S.
○Strong English and Japanese language skills
○Strong organizational, and communication skills
○Strong computer skills
○Quick and flexible learner
○Knowledge of and/or experience with Japan and Japanese culture preferred
○Enjoys cultural and educational events
 
To Apply
Applicants should email their resume and cover letter with the indication of “Cultural Affairs Assistant” at joboffer.pol&cul@ho.mofa.go.jp . Deadline for submission is July 12th 2018 6:00pm(CST).  Please refrain from inquiring about your application status.