Job Opening: Administrative Staff (Consular Affairs)

2026/5/12
Job Opening: Administrative Staff (Consular Affairs)

The Consulate‑General of Japan in Houston is seeking to hire an Administrative Staff member (Consular Affairs) as outlined below.
1. Position Details
  1. Position Title:
    Administrative Staff (Consular Affairs)
  2. Salary:
    To be determined based on qualifications and experience
  3. Employment Status:
    Full time, nonexempt permanent position
    (A three‑month probationary period applies)
  4. Working Hours:
    Monday through Friday, 9:00 a.m. to 5:00 p.m.
    (Lunch break: 12:30 p.m. – 1:30 p.m.)
    Frequent overtime.
    Business travel requiring overnight stays may occur (up to approximately twice per year, typically two days and one night per overnight trip).
  5. Work Location:
    Consulate‑General of Japan in Houston
    909 Fannin Street, Suite 3000,
    Houston, TX 77010
  6. Benefits:
    a. Paid leave
    b. Medical, dental, and vision insurance
    c. Paid holidays (City of Houston and U.S. federal holidays, as well as selected Japanese holidays)
2. Duties and Responsibilities
  1. Front‑desk, administrative, and external liaison work related to consular services, including:
    visas, passports, certificates, nationality and family registry matters, protection and assistance of Japanese nationals, overseas education for Japanese children, overseas voting, and related consular affairs
  2. Other administrative support duties as assigned
    (Limited to several days per year in connection with large‑scale events)
3. Qualifications
  1. Legal authorization to work in the United States
  2. Ability to work full‑time on site (no remote work), work overtime as needed, and travel on overnight business trips
  3. Fluent in both Japanese and English
  4. Strong sense of responsibility, teamwork skills, and communication abilities
  5. Proficiency in computer applications, including Microsoft Word, Excel, Internet use, and e‑mail
4. Application and Selection Process
  1. Application Deadline:
    May 29, 2026 (Friday)
  2. Selection Process:
    a. First Screening: Document review
    b. Second Screening: Written examination and interview
    Only applicants who pass the first screening will be contacted.
  3. Required Documents & Submission:
    Please email your resume (Japanese preferred) to:
    cgj.joboffer.admin@ho.mofa.go.jp
    Submitted documents will not be returned.
  4. Expected Start Date:
    To be determined (negotiable)
  5. Final candidates will be subject to a background check.
5. Notes
  1. A separate position for Administrative Staff (Accounting & General Affairs) is also being recruited.
    Applications for both positions are accepted; preferences and suitability will be confirmed through interviews.
  2. Communication will be conducted primarily by email.
    Please refrain from making inquiries by phone.

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