Short -Term Visit


(Business, news/media related activities)

Required documents (Each applicant must submit all of the following documents)
Please do NOT staple/clip/tab documents, otherwise the visa application will not be processed.
1. Valid passport, with at least one and a half blank visa pages for the visa to be stamped.
  • If you submit a PERMIT TO REENTER THE UNITED STATES or a TRAVEL DOCUMENT issued by the U.S. government, it must have a validity date at least six months beyond the date of the visa application. 
2. Copy of the picture page of your passport. 

3. One visa application form (Form 1-C), which must be typed or clearly printed in English and signed.
  • We do not accept Electric signature. Check a sample to how fill the form.
  • Parents or a legal representative of a minor (5 years old or younger), please see sample application for signature.
  • Do not leave any blanks.
  • An applicant with an arrest or criminal record must provide a copy of his/her court and/or arrest record (including cases that ended with an acquittal or pardon), along with an English translation of those documents if they are in any language other than English. Even if the case did not go to trial, please provide a letter that explains in detail the circumstances surrounding the arrest. We would like to know about the charges, time served, fees paid, and probation (if any).
 *Nationals of Russia, Azerbaijan, Armenia, Ukraine, Uzbekistan, Kazakhstan, Kyrgyzstan, Georgia, Turkmenistan, Belarus and Moldova are required to submit 2 copies of their application forms with a passport sized photo attached to it. 

4. One passport sized photograph taken within the last six months.
  • Please attach to visa application form with glue. No staples or tape.
  • It has to be a photograph -- no color-copy print-outs.

5. Copy of Immigration document showing your legal status and permitting reentry into the U.S., such as permanent residency card or U.S. visa.
  • If you have a green card, the front and back should be clearly copied so that the edges do not cut off.
  • If you have an U.S. visa, the visa page and approval letter or from from USCIS should be clearly copied so that the edges do not cut off. B1/B2 is not acceptable.
  • If you do not intend to return to the U.S. after exiting Japan, a visa to the next destination (if required) must be affixed to your passport before you apply for Japanese visa.

6. Letter from your company in Texas or Oklahoma. (Original)
  •  If your company pays your expenses in Japan, please mention it in this letter.
If your company is requesting a multiple-entry visa, please request it in this letter, and give us the reasons why. (Multiple Entry VISA for business purpose, please contact us for the required documents via E-mail at:

7.   Reason for Invitation letter from a company  in Japan. (Original or Hard copy)
     *Not required if confirmed by a letter from the employer.

8. Proof of sufficient funds to defray all expenses while in Japan (applicant's most recent bank statement).
  • If you are not paying for your trip, a letter of guarantee from the entity covering the cost of your trip is necessary, and copy of their bank statement, their ID and proof of kinship.
  • Not required if confirmed by a letter from the employer.
9. Confirmed flight itinerary with your name on it. 
  • Your complete round-trip flight itinerary, starting and ending in the US (Texas or Oklahoma). This should include all of the countries you are visiting other than Japan, if applicable.
  • Purchase is not required but it must be confirmed reservation.
10. Hotel reservations for all nights of your stay.
  • It must have your name on it.
  • If somebody else’s name on it, please submit write who the person is.
11. Daily business schedule or agenda in Japan. (Click here to get a form)
  • Must write from your arrival day until departure day.
  • Contact should be your Hotel's phone number and address.
  • Accommodation should be the name of your hotel. 
12. Visa fee (Cash only)
 Depending upon the circumstance of the case, there may be additional requirements.